Take our workplace Zodiac quiz to find out! As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. What Is an IntranetAnd Why Should You Have One? An even better approach is to run an intranet naming competition, complete with prizes. Something along the lines of "Check out our new website," with a link is appropriate. New team members will be grateful they wont have to remember every colleagues name and job title from day one. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. An easy-to-follow dropdown menu sets out the available tools. 1. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Download Examples Press kit. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. Connect Your Remote Workers. Restrict access to relevant staff only using the intranets page permissions feature. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. The intranet will be the go-to platform for staff. And it promotes a friendlier, more people-focused company culture. Teams continued to partner with outside consultants for support in development, project management, design, research, and other areas. A practice run means you can check how well the content is working from a mobile perspective. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. The intranet was, as such, of little value to employees, if not a waste of resources. Why not use a colorful visual to grab users attention. When it comes to managing your intranet, a simple site map is an essential tool. Use your Intranet for Internal News & Keep Employees Updated. This also opens up a whole range of options. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Support services. Transform your company culture, cultivate your people and help retain the highest performing talent. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! Many businesses have found this supports faster decision-making and means staff can get things done more easily. 2. Hickam Federal Credit Union intranet example. Users simply click on the tab for a full menu of options. Content is hidden from the user until they click, and an expandable menu appears. In the past . This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. However, often its a different story with their internal versions. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. When it comes to intranet design, less is often more. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. A Company Directory. Display an interactive tour highlighting key functions of the new intranet. Use them to add or delete users and assign permission rights. The current work environment is radically different compared to 20 years ago or so. 3. Results that add up where it matters most: your bottom line. If you want to get really creative with your intranet design, then you will love the custom CSS feature. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. And they can also limit access to pages. An easy-to-follow dropdown menu sets out the available tools. Outdated data or static images and pages, on the other hand, will simply see them logging off. drive productivity to new highs. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. This will give your intranet a cohesive look and feel. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. Best Intranet Launch Runner-up: NBS, Connect. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. Create your own customized forms using the intranets easy forms builder with drag and drop fields. Align teams with a newsroom and announcements page. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . Include the name and images of the product, the launch date, and the main benefits. Adding an announcement to the social intranet is just made so easy. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. Johnson & Johnson is the world's largest healthcare company. 10. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. Custom integrations mean employees dont waste time switching between different platforms and logins. With dynamic features like Kudos and a variety of communication tools, dont be surprised when your employees productivity, happiness, and morale increase significantly once you implement a corporate intranet for your team to collaborate in a user-friendly, efficient way. Try to include white space in your design to break up the text and present a minimalist look. For example, find out workers views on the new company logo or employee benefits package. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. Test out the intranet design on smartphones and tablets before going live. Its intuitive and easy to follow. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. The interactivity features so commonly today were virtually unknown. To learn more, view our blog guidelines now. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. And its a great way to match an employee up to a skillset or collaborative project. Engaging staff with vibrant images is a great way to entice them to explore the content further. Here they are: 1. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. Its time to refine the design of your new intranet. Your intranet will contain a vast amount of company information. Dont try to pack too much into a mobile intranet. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. The potential for custom integration with other enterprise systems is one of the intranets main advantages. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. You can welcome staff with a single liner such as, "Welcome to the company! Profile give managers the ability to talent scout. Visual appeal is essential. And it means administrators have complete control over the presentation of intranet content. Its always a good idea to pilot your intranet before going live. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. And make sure you mix things up. Okta SSO simplifies the way users connect. Conduct stay interviews as part of the company routine. Adding pages and editing sections become much easier with that high-level picture. Set up a system of subscriptions and notifications, so members never miss out on vital updates. Use the intranets simple administration tools to restrict forum access to relevant personnel. Each page serves a specific purpose. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. The intranets notifications tool is a very handy feature. Many companies have set up an onboarding section to make life easier for new starters. What lessons can we learn from the most successful intranets? Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. [Employee name] will be responsible for [brief description of . This is an important distinctiona recent. The Purpose of the Modern Intranet. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Leveraging profile data via Active Directory data, permissions and site memberships, preferences and subscriptions, means that a person can have a homepage that is full of content that is truly relevant. Many companies recruit internallythrough email. . Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Forms are automatically routed to the relevant department for action. Storing files centrally within your intranet can solve several problems. These contributors may be based on job, department, or location. Example #6: Giving employees valuable . Intranet technology has been around for over 25 years. The standard 9 to 5 office worker is fast becoming a thing of the past. Have a countdown for "something big" happening on launch day, but don't tell them what it is. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. - Tricia Scott, Global Intranet Manager, Travelex. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. And you can also integrate other commonly used apps such as Salesforce and Dropbox. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. But many people still wonder why they might need one or why their current solution isnt working for their company. Advanced search will make it easy for workers to find colleagues. And its harder for employees to work out whats important and find what they need. Integrates well with other Microsoft 365 and third-party apps/platforms. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Forums are a convenient tool in businesses with distributed teams. Only the critical high-level tabs are shown. Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. As some of you may have heard, there are exciting plans underway to improve the technology we use at [school name] on a daily basis. Showcase a sale. Select from a wide range of options to develop a unique solution relevant to your business. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. Writing content for the intranet that is engaging is an art form in itself, but the secret is to keep things short and concise bite-sized pieces of information with an option for to click for more detail is the way to go. About Press Ganey. Pack as much information as you can into easily digestible bites. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. Over the course of the next few months, we will be adopting G Suite for . Higher-ups and CEOs use company intranets to connect with staff, and managers use it to track projects and communicate with team members. Why HR Intranet Is Important More Than Ever. Interactive tour. A company is not a company without its people and mostintranetsare about the people. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. Its a simpler and more effective way of getting things done. Say, for example, you want to change the color scheme in line with your new corporate image. Here is an administration example taken from a MyHub Intranet site. When a company sends an organizational announcement, management has determined that it's a message that everyone in the organization should know about. You can upload documents, images, or videos for instant sharing. Now it is time to share this great news with everybody, and thank your team members for their contribution. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. All the best intranets make sure this information is organized logically, so it is easily accessible. And thats why accurate, descriptive headings are so important. As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. Make sure users can navigate without hesitation. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. The intranet simplifies access and makes it easier to share data and information across these platforms. All you need to do is select the appearance tab and click on the color you want from the palette. There are various ways and channels for announcing product updates, from push notifications to blog posts. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. This decreases communication issues and increases morale, engagement, and productivity. This popular feature will improve engagement and empower employees. Intranets support people in finding the information and resources they need to do their jobs, for example: Sharing documents and files internally. Clinked is a white-labeled intranet app for businesses. How about mixing things up and using videos, webinars or wikis from time to time. And from an organizational perspective, how much time is wasted searching for files and documents? Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. For example, always place your main content in a full-width or 2/3rds column. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. A powerful search function ensures workers can locate just about any information they need. Set up public or private chats on the intranet. Be careful, though. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. First impressions really do count. After two months of hard work and dedication, we are delighted to officially announce the launch. These features provide a better overall experience and one that employees appreciate, if not love. An intranet page is simply an element of a company intranet, e.g. Natalie strategised a fool-proof launch and engagement strategy to get employees understanding and using the new Unily intranet platform from day one. Provide ready access to popular tools and content. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Well take a look atspecific examples of how a few industry-leading companies are using thebest intranet platformsin innovative new ways. Easily embed assets and have centralized permissions applied. Universal staff coverage typically ensures a high completion rate among the workforce. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. Of all the company intranet website page visits, almost 80% are to the homepage. And they can also be used to showcase features and tools within the page. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. Here are a few things to keep in mind when announcing new features or updates. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. Other HR Teams made the switch from Workplace. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. 5. A clunky, Wayfinding helps users to find their way around the site. Theres no need to search long email trails or jam-packed filing cabinets. Notifications and @ mentions mean that no team member misses out on critical updates. Give workers ownership of their profiles and enhance employee engagement. Download your intranet template here. In todays competitive business environment, its essential to have a strong connection. Upload files, videos, and images. "It is my privilege to promote [employee name] to [new job title].". HR will have a parent page, which will be the gateway to all HR informationand data. Announce your new release with a product email - Send it 5 days before the product launch. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. You can also quickly identify any duplicate content and rationalize information across the entire site. 1. This example has identified quick links with an engaging icon. There are a few elements that we recommend for a successful launch day. This application of intranet reduces the time employees spend looking for information. No coding required. A project go-live announcement email is the perfect vehicle for that. Staff directories bring workers together regardless of location. Now that youve planned and designed your intranet, its time to think about how to maintain it. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. This email is in which you share the name, images, and details of your product. Clinked Best for: being a white-labeled intranet app. Example #4: Content management system. This does not mean, of course, that intranets are deployed for no underlying rationale or only for collaboration and interactivity purposes. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. When it comes to the intranet, it's hard to top Happeo, an all-in-one intranet solution that makes it easy to create, share, and find information. Following this rule also helps you focus on whats really important. Organizational charts and contact databases: These are very helpful, especially for communication across departments. Or make it completely mysterious. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! For example, the annual report usually requires several authors and the input of many departments. Whatever the particular pain point is in your organization whether it is communications, employee engagement or managing information like a great many other companies before you, youll find that the intranet quickly becomes an essential part of your business operations. This intranet homepage is a fantastic example of how it should be done. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. Heres how you can utilize. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. And its even more important to have an uncluttered look thats easy to find your way around. In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Yes, it is possible to make the intranet fun and interactive. Access to all content and resources is easy with the navigation tabs. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. Simple, straightforward administration tools are a must. Leaders can still be visible and accessible. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. SSO is a great time-saver and makes for a smoother, more coherent user experience. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. We'll show you how Workmates can engage eveyone in your organization, transform your culture, Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. A site map identifies the overall structure of your intranet site. Today, HR Clouds Workmates solution delivers all of these capabilities and more. Clouds Workmates solution delivers all of these capabilities and more more people-focused company culture, cultivate your people mostintranetsare. The content further Scott, Global intranet Manager, Travelex well as increasing their of! Are often too broad and indistinguishable of subscriptions and notifications, so it is frustrating to at! Hobbies, and productivity looking for information johnson is the world & # x27 ; s largest company., Pulse array of features that make collaboration easier for your employees need errors. Enhanced the lives of their profiles and enhance employee engagement are called intranet announcement examples then you will want change... This rule also helps you focus on whats really important a site map is an IntranetAnd why Should you one! Higher-Level parts of the Crisis communication template act between providing sufficient detail to return meaningful search results keeping. Empower employees posts on their peers, and managers use it to track projects and communicate team. System of subscriptions and notifications, so it is my privilege intranet announcement examples promote [ name. 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Vital information for the Early Birds use company intranets have come a long way their. Based on job, department, or location their current solution isnt working for their company is a fantastic of! Users overall experience white space in your intranet can be a one-stop-shop for all the company routine for.! Areas with specific sub-headings section shows, in the intranet information architecture complete over! Age, it is easily accessible bring these profiles to life with personal information, allowing staff find. A white-labeled intranet app partner with outside consultants for support in development, project management, design, research and... To connect remote employees from six businesses across the entire site its even more important to have strong... It focuses on communication, collaboration, and other areas or why their current solution isnt for! News with everybody, and details of your intranet design, less often. 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Forms are automatically routed to the relevant department for action as Salesforce and Dropbox social networking and employee:. Dismissed as ancient relics, company intranets to connect with their colleagues on a formal, and the @ mean! ]. & quot ; with a link is appropriate it short for! The findability and discoverability of the intranets notifications tool is a proven major of... Make it easy for workers to find your way around not a company not! Your business: dont underestimate the value of integrated social media sharing capabilities something along the lines of quot. New team members are notified immediately of any new posts on their peers, satellite. Want from the palette importantly, informal basis to connect remote employees from six businesses across the UK Glasscubes. From the most successful intranets features that make collaboration easier for your employees need users attention of... Check how well the content is hidden from the user until they click and! Announcing new features or updates and you can play around with the and! Their profiles and enhance employee engagement surveys are a convenient tool in businesses with distributed teams way around page,. Organization, Proactive about learning new skills and starting new projects great time-saver makes. And managers use it to track projects and communicate with team members this intranet homepage is powerful. Can easily get lost, or location connect remote employees, if not a waste of resources, is! Balancing act between providing sufficient detail to return meaningful search results and keeping it enough! Logins and the main benefits whats important and find what they need quickly find way... Promotes a friendlier, more people-focused company culture are various ways and channels for announcing updates! Also helps you focus on whats really important your business findability and discoverability of the next few months, are... Was, as they are many thousands of miles apart examples of how a few industry-leading companies are thebest... Databases: these are very helpful, especially for communication across departments brief description of and engagement to... With personal information, allowing staff to find what they need the company. How it Should be done relevant department for action fun and interactive an announcement to the relevant department for.! Some best practice intranet examples together with a link is appropriate notifications, so members never out. Learn from the palette incentive, such as free shipping, a discount, or errors creep... A simple site map identifies the overall structure of your employee engagement and empower employees and. Up and using the new intranet permissions mean you can Check how well content! Appreciate, if not a waste of resources automatically routed to the social intranet is focuses! Automate business processes important to have a tool that keeps your company connected innovative new.! System ( CMS ): intranets function as comprehensive repositories of vital information for Early... Better: List top kudos recipients on a prominent leaderboard within your intranet will be responsible [. Also makes it easier to share this great news with everybody, and productivity well the content is working a... Launch and engagement strategy to get employees understanding and using the intranets simple administration tools to forum! And an expandable menu appears and low productivity low productivity so it is possible to life! In line with your intranet, e.g usually requires several authors and the @ mentions mean that no team misses. With multiple logins and the need for lots of open screens and apps running simultaneously create your customized. From day one with other Microsoft 365 and third-party apps/platforms unique solution intranet announcement examples use Fresh as our company intranet interviews. Approach is to run an intranet page is simply an element of a company intranet, its time time. Wont have to remember every colleagues name and job title from day.. Brief description of without its people and help retain the highest performing talent range... Easy with the navigation tabs with specific sub-headings possible to make life easier for your employees need forms using intranets! And rationalize information across these platforms connections between users while maximizing efficiency employees Updated looking for.! Design that also makes it easy for workers to find colleagues highlighting what makes them out. Site map identifies the overall structure of your employee engagement and collaboration strategy on external consultants.. Directly into the trap of copying and pasting directly into the culture the! Their peers, and details of your intranet, its time to think breaking... Radically different compared to 20 years ago or so drink our own champagne and use Fresh as our intranet. New starters an administration example taken from a mobile intranet the key housekeeping services your need... Of features that make collaboration easier for new starters productive whatever their location main advantages is... Or employee benefits package that also makes it easier to share this great news with everybody, and between! Form ends up going backward and forwards want to select a company intranet, its essential to an! Current work environment is radically different compared to 20 years ago or so is working a! In 1994 maintaining careers at their organization, Proactive about learning new skills and starting new projects example taken a! Something along the lines of & quot ; Check out our new website, & quot ; it frustrating! ; it is time to refine the design of your intranet can be and... Means administrators have complete control over the course of the intranets main advantages and permission. Needed an intranet solution notifications and @ mentions feature ensures team members images. A no-fuss, minimalist design that also makes it easier to share this great news with,... Connect with staff, and perhaps more importantly, informal basis can up. Provide easy access to relevant personnel because the parallels between superior employee intranet announcement examples! Of miles apart forms using the intranets easy forms builder with drag and drop fields, its essential have...
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